Working Student - Executive Assistant

2026-04-10T18:27:55+02:00

Tired of the 9-to-5 grind? Imagine a World without borders, where opportunities are endless. That's the future of work, and we're building it at WorkMotion. Our all-in-one HR platform makes it easy to hire and manage global teams, ensuring compliance and streamlining processes. So whether you're a digital nomad or a remote-first company, we've got you covered. Ready to join the future of work? Let's build something amazing together.
Our Global Entity and Partner Infrastructure team is looking for a detail-oriented, highly organised, and motivated individual to join us as a Working Student - Executive Assistant on a part-time basis (20 hours per week). You will help us ensure that our global operating infrastructure and processes are working smoothly and efficiently.

What you will do:

Contribute to the expansion and maintenance of WorkMotion’s global operating infrastructure by supporting the set-up and ongoing operations of subsidiary entities across the globe

Plan, prepare and orchestrate key signature processes (digital and physical) involving multiple internal and external stakeholders

Coordinate and ensure clear communication with WorkMotion’s senior leadership to make in-person appointments for signatures and other entity-related tasks

Manage all aspects of document handling from end to end: receiving, forwarding, dispatching via postal services, legalizing (via notary), storing, and archiving both digital and physical documents

Maintain accurate records and organized archiving systems for documents related to subsidiaries and company-wide operations

Liaise with in-country partners and local authorities to support document sharing and meeting compliance requirements for global subsidiary entities

Be involved in ad hoc cross-functional projects related to entity and partner infrastructure operations and process improvements

Provide professional administrative support, including drafting memos, emails, and internal communications on behalf of the team and global entity directors